Junior Assistant, C-level office

Date posted: 05. August 2022
Location: Vienna

Position Summary

We are looking for a Junior Assistant (35 or 40 hours per week) to join our highly motivated and dedicated team at HOOKIPA Pharma. You will play a key role in the daily organization and support of our C-level functions and managers. The position requires a service-minded personality, excellent communication skills in German and English, profound IT user knowledge and good organizational skills.

Main Responsibilities
  • Calendar/Agenda management for CDO and other C-level and management functions: scheduling calls and meetings, booking meeting rooms, solving agenda conflicts, …
  • Travel arrangements: booking flights, hotels, cars, restaurants; prepare expense reports
  • Organizing internal and external meetings and events
  • Correspondence with external partners
  • Day-to-day work in C-level office, e.g. preparation of documents for signature, visitor management, Update of our Intranet pages
  • Support Front Desk team in case of unplanned absences


  • Proactive and solution-oriented thinking and a hands-on mentality
  • Strong verbal and written communication skills, fluency in English and German
  • Advanced proficiency in Microsoft Office products (SharePoint, Outlook, Excel, Word, PowerPoint)
  • Excellent organizational skills, know how to prioritize
  • Team orientated, accurate and structured working style
  • Responsible handling of confidential information is an essential condition
  • Completed economic/commercial education (e.g. HAK, HBLA) with focus on general administration
  • 2-3 years of experience in similar position, preferably in a life sciences, healthcare or pharma company, but not a must
  • Valid work permit

What we offer

  • Strong and highly motivated team
  • An excellent working atmosphere
  • State of the art infrastructure
  • Opportunity for training and personal development
  • Employee benefits such as public transportation card, Sodexo pass
  • Working in a multinational and multicultural environment
  • Flexibility on working hours (35 or 40 hours)
  • After training time: home office possibility up to 40% of time

Minimum monthly gross salary from EUR 2.346,- based on fulltime (40 hours per week); depending on experience and qualification salary can be negotiated.  

Starting date: As soon as possible

Apply Now!